Module · Projects
One project record. Everything else hangs off it.
Projavio's project workspace is the surface every internal user opens to do their day. Project setup, team, phases, programme, site reports, risk and actions - all on one record, all read by every other module.
Why this matters
A consultancy is only as fast as its slowest project record.
Most firms run their projects across a folder, a spreadsheet, a Teams channel and three sub-trackers. The cost of that fragmentation isn't a failed project - it's a project that takes too long to ask basic questions about.
Three places for the same fact
Phase is one thing in the programme, another in the cost report, a third in the client deck. Reconciling them eats a half-day every fortnight.
Onboarding takes forever
A new PM joins the project - they spend their first week chasing files, asking who is on the team, and rebuilding the mental model the previous PM held.
Status is whoever you ask
There is no canonical answer to "what state is this project in?" The director asks the QS asks the PM asks the CM. The client gets the answer last.
What's inside
The shared workspace your project actually wants.
Project record
Single source for project name, ref, client, sector, location, value, programme dates, current phase. Updated once, surfaced everywhere.
Onboarding
Capture client, sector, scope, procurement route and programme intent at kick-off. Drives every downstream module - no separate "setup" workbook.
Team & roles
Assign Lead PM, Lead CM, Cost Coordinator, designers, consultants. Role-aware permissions across the project surfaces.
Phase tracking
Move the project through phases (Tender → Pre-construction → Construction → Closeout). Phase changes log to audit and feed the executive view.
Risk register
Project risks with likelihood × impact scoring, mitigation owners, status, and close-out trail. Surfaces in the executive view and in client packs.
Actions tracker
Cross-project actions with owners, due dates and project linkage. Replaces ad-hoc to-do spreadsheets and chat threads.
Who uses it
Built for the people running the project - and the people checking on it.
Project Managers
The page you open first thing every morning. Status, what changed since you last looked, what the client is going to ask about.
Construction Managers
Programme + site reports + risks in one place. Spot the project drifting before the QS finds it in the next PCSR.
Directors / Partners
Open any project, get the same shape of answer in 10 seconds. No waiting for a team member to assemble a status update.
See your firm's project record build itself.
Bring a real project to a 30-minute walkthrough - we'll build the workspace live.
Frequently asked questions
Can we run more than one project per client?
Yes - clients have many projects, and the projects browser groups by client. Breadcrumbs include the client so navigation between sibling projects is one click.
Do all roles see the whole project?
Every role sees the project record. Module-level access (cost report, variations, client portal etc.) is permissioned per role and per workspace override.
Can we create project templates?
Workspace-level project templates are on the roadmap. Common shapes can be cloned via Onboarding presets - phases, default team roles and procurement route bundle into the template.
How does the project record connect to cost?
The project record is the parent for every commercial module - POs, variations, cost report, cashflow, estimates. They all link back to the project ID.
Is the workspace structure customisable per firm?
Sector taxonomy, phase set, role labels, currency and financial year are all workspace-managed. Module visibility is controlled by user-type permissions - extensively overridable per workspace.
Connects to
Other Projavio modules that work alongside this one.
Project Onboarding
Capture the project setup once. Drives every downstream module - no separate "setup" workbook.
Project Team Management
Assign the project team - Lead PM, Lead CM, Cost Coordinator, designers, consultants. Role-aware permissions across the project.
Programme Management
Phases, milestones, baseline tracking, slippage flags - feeding cashflow, cost forecast and the executive summary.
Run your projects from one record.
A platform built around how UK consultancies actually work - not a generic SaaS PM tool.