Module · Procurement
Construction procurement software for consultancies.
Every procurement package, from tender preparation through to award and mobilisation. Committed cost flows directly into the PCSR; sub-contract performance lives next to the project that hired them.
Procurement
Imperial House — 47 packages · £1.36m committed
Where procurement falls down
A consultancy lets 47 packages on a typical project. The visibility on most of them is nil.
Procurement is the most complex commercial process on a UK construction project — multiple sub-contractors, parallel timelines, interface risks. Most consultancies still track it in a workbook per package and a master programme that nobody updates.
No portfolio visibility on tender status
You have 14 packages in tender across 6 projects. Three are overdue for award. The Director wants to know which — last status update was six days ago.
Award decisions made on the lowest price
Tender returns are compared on price alone, ignoring scope coverage and capability. Six months later the variations from the lowest bidder eat the saving twice over.
Committed cost reconciled monthly, not live
You award a package on Tuesday; the PCSR shows committed cost moving on Friday-week. Reconciliation gaps are where the project drifts.
How it looks
Every package. Every status. Live.
In tender. Awarded. Mobilising. On site. Closed. The five states every package moves through, with the value tracked into the PCSR\'s committed column the second the award is approved.
Procurement
Imperial House — 47 packages · £1.36m committed
Capabilities
Tender to award to PCSR — one workflow.
Package matrix
Trade, scope, quantity take-off, interfaces, target value. Maintain the master matrix at Stage 4; carry it through tender, award, and construction without re-keying.
Tender pack management
Issue tender packs to invited sub-contractors. Track responses, submission deadlines, and clarifications. Returns equalised against scope.
Award decision audit
Award based on price, programme, capability, and risk. Decision recorded with rationale; defensible if the client questions a non-lowest-price award six months later.
Live committed cost
Approve an award, the package value flows into the PCSR's committed column. No re-keying. No reconciliation.
Sub-contract performance
Track variations, valuations, and programme adherence per sub-contractor across all your projects. Identify which suppliers consistently deliver and which don't.
Tender pack archive
Every pack issued, every return received, every clarification, every award decision — archived against the project. Auditable for years.
Who uses it
Built for the people running tender → award.
Quantity Surveyors
Maintain the package matrix from Stage 4 through closeout — without four spreadsheets per package. Tender packs, returns, and awards live next to the cost plan they came from.
Commercial Managers
See every package in tender across every live project. Spot the awards drifting out of programme before the project does.
Directors / Partners
Sub-contract performance across the practice — which suppliers we use, which we should stop using, who delivers consistently. Real data, not anecdote.
See your procurement live.
A 30-minute demo on a real project of yours — bring your current package matrix and we'll show you what it looks like in Projavio.
Frequently asked questions
How does this differ from a workbook-per-package?
Same data, no reconciliation. The package matrix, tender pack, returns, award, and committed cost are all surfaces on the same underlying record. Update one, the others update.
Can it issue tender packs to sub-contractors?
Yes — invitations to tender go out from Projavio, including the pack documents and a structured response form. Sub-contractor responses come back into the same workspace, so equalisation is one-click.
How does committed cost flow into the PCSR?
Awards approved in Procurement land in the PCSR's committed column the same minute. Drill from a PCSR row to its source package and the underlying tender returns, fully audit-trailed.
Does it support framework procurement?
Yes — packages can be procured under existing frameworks with the framework rates pre-populated. Useful for public-sector consultancies on established frameworks.
Can the contractor see this?
No — Projavio is for the consultancy side. Sub-contractors interact with their tender returns; they don't see commercial detail beyond their own response.
What about long-lead procurement at PCSA stage?
Long-lead packages (steel, lifts, curtain walling) can be procured through Projavio at PCSA stage, with the commitment captured in the developing cost plan rather than the live PCSR.
Can we share a redacted view with the client?
Yes — via the Projavio Client Portal. Show the client which packages are in tender, awarded, on site; hide commercial detail by default.
Replace the package-per-workbook model.
One matrix. Every package. Live committed cost. Sub-contract performance across your practice.