Module · Procurement
Tender to award to PCSR - one workflow.
Define procurement packages, build tender packs, issue to selected suppliers, capture returns, award, commit to the PCSR. End-to-end procurement that doesn't live in a folder.
Procurement
Imperial House - 47 packages · £1.36m committed
Why procurement leaks value
Procurement runs in folders, spreadsheets, and email - and the value leaks out at every step.
A package is defined in one workbook, tender pack assembled across two folders, sent via email, returns collated in another spreadsheet, awarded by phone, captured (eventually) in the PCSR. Each step loses information; the final answer is "how did we end up at this number?".
Tender pack assembly takes a day per package
Pull BoQ from the take-off; pull drawings from the design folder; pull conditions from the contract template; assemble; email. Half a day per package, repeated for 12 packages per project.
Supplier returns collation is manual
Six suppliers return in different formats. Someone re-keys them into a comparison spreadsheet. The comparison is a snapshot - by the time it's done, two more returns have arrived.
Award doesn't hit the PCSR until next month
Variation approved, supplier confirmed, but the PCSR's committed column doesn't update until the next monthly QS pass. Cost forecast lags reality by weeks.
What's inside
A workflow from package definition to PCSR commitment.
Package definition
Define procurement packages with BoQ, drawings, conditions, programme constraints. Reads from measuring + estimates so no re-keying.
Tender pack generation
Generate tender packs combining BoQ + drawings + conditions + form of tender. Issue to selected suppliers in one click.
Supplier returns capture
Suppliers return via the supplier portal (token-link, no account needed). Returns land in Projavio in a comparable shape - not 6 different file formats.
Side-by-side comparison
Compare returns side-by-side, line-by-line. Highlight the line items that vary most. Pick the winner with full evidence.
Award + PCSR commitment
Award a package and the PCSR's committed column updates the same second. No monthly lag; the cost report tracks reality.
Purchase order issue
Generate the PO from the awarded package. The PO carries the awarded value into the PCSR; supplier history accumulates in the supplier directory.
Who uses it
Built for the people running procurement - and the supply chain on the other end.
Quantity Surveyors
Define packages, send tender packs, capture returns, award - in one tool. The PCSR updates as you award, not at next month's pass.
Procurement / Commercial
Cross-project procurement visibility. Which packages are still un-awarded? Which suppliers are scoring well across recent tenders?
Suppliers
Receive a tender pack via a clean token link. Submit a return in the supplied format. Get notified of the award decision. No fighting with the consultant's file naming conventions.
See procurement run end-to-end on a real package.
A 30-minute walkthrough - bring a package definition; we'll run it through to award.
Frequently asked questions
Can suppliers submit returns without a Projavio account?
Yes - suppliers receive a token link to view the tender pack and submit a return. No account, no friction. Returns land in Projavio in a comparable shape.
Is the supplier directory shared with procurement?
Yes - every tender history populates the supplier directory. Past performance, win rates, governance status surface when you build the next shortlist.
Does Projavio handle PO generation and tracking?
Yes - POs are issued from awarded packages and tracked through the project. PO commitment flows into the PCSR's committed column automatically.
Can we customise the tender pack template?
Workspace-managed tender pack templates are on the roadmap. Today the standard pack assembly handles BoQ, drawings, conditions and form of tender.
Connects to
Other Projavio modules that work alongside this one.
Supply Chain & Supplier Intelligence
A workspace-wide supplier database with trade categories, tender history, governance status, and recommendation intelligence.
Cost Reports (PCSR)
Live PCSR consolidating committed (POs), anticipated (variations), forecast (cashflow) and out-turn cost.
Estimates
Benchmark + detailed estimates with NRM2 structure, draft → submit → approve workflow, sector + tier benchmarks.
Stop running procurement out of folders.
One workflow from package definition to PCSR commitment. Audit trail intact, value preserved.